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Formula generator for GETPIVOTDATA function

GETPIVOTDATA is an Excel function that extracts an aggregated value from a pivot table that corresponds to the specified row and column headings. It allows you to retrieve specific data from a pivot table by specifying the value name, any pivot table cell, and the original column and pivot item combinations.

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How to generate an GETPIVOTDATA formula using AI.

To obtain information on the ARRAY_CONSTRAIN formula, you could ask the AI chatbot the following question: “To obtain the GETPIVOTDATA formula for your data, you can ask an AI chatbot the following question: "Is there a formula in Excel that allows me to retrieve data from a pivot table based on specific criteria?"

GETPIVOTDATA formula syntax

The GETPIVOTDATA function in Excel is used to retrieve data from a PivotTable based on specific criteria. The syntax for the function is as follows: =GETPIVOTDATA(data_field, pivot_table, [field1, item1], [field2, item2], ...) - data_field: This is the name of the data field you want to retrieve from the PivotTable. - pivot_table: This is a reference to the PivotTable from which you want to retrieve the data. - [field1, item1], [field2, item2], ...: These are optional arguments that specify one or more field/item pairs to filter the data. Each pair consists of a field name and the corresponding item name. The GETPIVOTDATA function dynamically retrieves the data based on the specified criteria. It is particularly useful when you want to extract specific information from a PivotTable for further analysis or reporting purposes.

Use Cases & Examples

In these use cases, we use the GETPIVOTDATA function to extract data from a PivotTable based on specific criteria. This function allows us to retrieve information such as the value of a specific cell, the sum of values for a particular field, or the count of values for a specific field in a PivotTable.

Sales Analysis


Calculates the total sales for a specific product category and region from a pivot table.


GETPIVOTDATA("Sales", $A$1, "Product Category", "Electronics", "Region", "North")

Inventory Management


Retrieves the quantity of a specific product in stock from a pivot table


GETPIVOTDATA("Quantity", $A$1, "Product", "Product A")

Expense Tracking


Obtains the total expenses for a specific category and month from a pivot table.


GETPIVOTDATA("Expenses", $A$1, "Category", "Office Supplies", "Month", "January")

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Provide Clear Context

When describing your requirements to the AI, provide clear and concise context about the data you have, the specific task you want to accomplish, and any relevant constraints or conditions. This helps the AI understand the problem accurately.

Include Key Details

Include important details such as column names, data ranges, and specific criteria that need to be considered in the formula. The more precise and specific you are, the better the AI can generate an appropriate formula.

Use Examples

If possible, provide examples or sample data to illustrate the desired outcome. This can help the AI better understand the pattern or logic you are looking for in the formula.

Mention Desired Functionality

Clearly articulate the functionality you want the formula to achieve. Specify if you are looking for lookups, calculations, aggregations, or any other specific operations.


Frequently Asked Questions

  • The GETPIVOTDATA function is a powerful Excel formula that allows you to retrieve data from a PivotTable based on specific criteria.
  • To use the GETPIVOTDATA function, you need to provide it with the PivotTable field name and the criteria to retrieve the data. The syntax is =GETPIVOTDATA(data_field, pivot_table, [field1, item1, field2, item2, ...]).
  • Yes, you can use cell references in the GETPIVOTDATA function. Simply replace the criteria with cell references that contain the field names and items.
  • If the criteria specified in the GETPIVOTDATA function is not found in the PivotTable, the function will return an error value, such as #REF! or #VALUE!.
  • No, the GETPIVOTDATA function does not support the use of wildcards. You need to provide exact criteria to retrieve data from the PivotTable.